Organiser side · backstage

The same event, seen from the control room.

You may have just lived the day as an attendee. Here's what was happening on your side of the desk, from D−30 to the next morning.

↓ Scroll down, the preparation begins
SmartConnection · Live demo · Liège
CEO Club
Organiser
CONTROL ROOM ACCESS · 480 REGISTERED · Q2 2026

All-areas access. Obviously.

D−30
A Tuesday afternoon
coffee still warm

The event is live before the coffee gets cold.

A ready-to-use demo to get started, then your event: open to all or invitation-only, in🌊 River (people meet new faces) or 🏕️ Tribe (a community meets up again) mode. Your list imported (CSV, Excel or Google Sheets export), columns recognised automatically. Badges designed in the built-in editor, in your colours. Next year, the "next edition" is created in one click. Public sign-up page ready: /event/your-club/join.

Attendee importSmart mapping
⇪
members-2026.csv · 480 rows
columns recognised: name, email, company, role · 0 errors
Ready-to-use demoCSV import (Excel / Sheets export)Badge editorNext edition in 1 clickOpen or invitation-only🌊 River or 🏕️ TribeGo-live checklist
D−15
Your sales team
personal link in hand

Every salesperson knows who they brought.

With Invite & Track, each salesperson gets a personal invitation link and follows their guests: invited, registered, present, connected. Their contact portfolio follows them from one event to the next, and their sales Recap Card sums up who they brought in. A client has a need? The salesperson sends it to the right department in your company, with a ticket number: the department replies, even by plain email.

Invite & Track · Julie, sales35% connected
40
Invited
26
Registered
22
Present
14
Connected
Need sent to a department#012
↗
“Training for 12 people” → HR
client card attached · the department replies by email · status tracked
Personal invitation linkInvited → Registered → Present → ConnectedPortfolioSales Recap CardClient need to the right department
D−7
While you
are asleep

The matching works in your place.

412 profiles 94% complete, the completion gauge did its job, and the sign-up link /event/ceo-club/join spread on its own. Two hours after signing up, your attendees got "Your matches are ready". The D−7 and D−1 reminders go out on their own, with a link to state their goals. Full? The waiting list takes over. You move or cancel the event? Every attendee is told by email and their calendar updates. You didn't have to do a thing.

94%
Profiles complete
0
Matches computed
0
Reminders sent
6
Dimensions
D−7 and D−1 reminders“Your matches are ready”Automatic waiting listAttendees told if the date changesCompletion gauge
08:30
Day D
doors open

412 people walk in. Nobody queues.

Self-service kiosks: each attendee shows their personal QR, in the app or in their Google Wallet ticket, and they're checked in. The badges, your team printed them the day before as a PDF, or sent them by email. Meanwhile, you welcome your VIPs. The dashboard ticks off arrivals live.

Live check-in · 4 kiosks62 / min
412 / 480 REGISTERED ON SITE · PEAK AT 08:54
Self-service kioskPersonal QR · Google WalletBadges as PDF or by emailMobile command centerExhibitor leads
10:40
Coffee break
someone doesn't dare

Half the room doesn't dare make the first move.

Networking doesn't come naturally to everyone. When someone has been there for two hours without a single exchange (zero messages, zero meetings), the “Not everyone has connected” panel gently draws your attention and shows you their 3 best matches. A nudge, an intro, and their evening changes.

Not everyone has connected1 alert
TL
Thomas Lambert
Cleantech Wallonia · 0 messages · 0 meetings
alone · for 2 h
→ Clara D. 88%→ Aïcha B. 84%→ Marc E. 81%
Live detection3 best matchesThe nudge that changes their evening
12:00
Your screen
the room in numbers

You watch the room come alive, live.

Sparks awarded, meetings accepted, sessions filling up, missions completed. You launch the Golden Hunt in two taps when the energy dips. You steer the event, you no longer endure it.

0
Sparks (24h)
0
Meetings accepted
67/80
RSVP · AI & Finance
↑ 42%
vs last event
Live activityLive dashboardSpark Shop in your brandPush notifications
15:20
Matchmaker console
your superpower

You introduce the right people. In one click.

The Matchmaker console whispers the best pairs of the event, score and axes to back it up. One click and the intro goes out: conversation created, both notified. Then you follow each intro all the way to the handshake. That's what steering networking looks like.

Best suggested pair91%
CDSL
Clara Dubois × Simon Lejeune
complementary goals · same sector · never met
Make the intro →
✉️ Sent→💬 Conversation→📅 Meeting planned→🤝 Confirmed
Best pairs suggestedOne-click introEvery intro tracked
16:30
The afternoon
slump

Energy dropping? You wake up the room.

Two taps, and the Golden Hunt is on: golden profiles hide among the attendees, their number auto-adjusts to the crowd (about 1 in 40). You can also launch challenges, open a poll and show a collective goal on the big screen: "300 confirmed meetings together", with Sparks at stake. Within twenty minutes, the room is talking again.

Golden Hunt · launched at 16:3012 golden profiles
★
Sophie Renard found by 3 hunters
golden profile no. 2 · the bonus leaderboard lights up
+200 ✦
messages +38% in 20 minQR scans +52%
Collective goal · big screen+75 ✦
🎯
“300 confirmed meetings together”
launched by you · the gauge rises live · challenges and polls alongside
Launch in 2 tapsZero-config · ~1/40Challenges and pollsCollective goal · big screenSpark Shop validation
18:00

The chairs get stacked.
You harvest the network.

While the room empties, the network draws itself live: who exchanged with whom, grouped by role family (buyers, sellers, experts, decision-makers, support), and the people left on their own. At H+1, attendees confirm their encounters, your network becomes an asset. And all the event data (check-ins, meetings, sessions, sparks, feedback) consolidates live, ready to analyse tonight.

Live network● live
buyerssellerslink between families
Event data · consolidation● live
Validated encounters (two-way)438
New links between members187
Meetings accepted vs last event+31%
Follow-ups scheduled by attendees291
Live networkGroups by role familyH+1 validationConsolidated & exportable dataAverage rating out of 5
Next morning · 09:00

The board wants numbers. You have them.

The next morning, a recap email is waiting for you: attendance, meetings confirmed on both sides, meeting requests, average rating. The dashboard gives the detail, and thePDF impact report is ready to hand to your board or your sponsors. Your attendees get their own recap, with who to follow up first; a week later, an email reminds those still waiting for a follow-up. Your Organizer RecapCard 1080×1080 is ready to post on LinkedIn.

CSV / Excel / PDF / vCard exports and audit log included. And the season goes on: your member directory (import, affiliations, attendance of each member), several events under your organisation, an owner / admin / staff team, and your events visible on the "Discover" map. Your members' Sparks follow them to the next gathering. That's what multi-event loyalty means.

Recap · CEO Club Q2 2026

One event, one asset.

438
Confirmed encounters
412
Present out of 480 registered
12
Isolated attendees reconnected
4.6 / 5
Average rating
PDF REPORT · INCLUDEDD+1 · 09:00
Speaking of numbers

What it costs you.
What it earns you.

Attendees free and unlimited, always: the organiser pays, never the attendees. No IT department needed: one decision-maker is enough, operational in an afternoon. Pay per event, online, or per year with a subscription. Preparing an event costs nothing: you pay when you open registrations.

6
300
250 €
6 events · €2,299
Business value generated / year
54 000 €
Qualified contacts / year216
SmartConnection cost2 299 €
Net ROI×23.5
What mattersExcelThe competitionSmartConnection
Pre-event matching––✓ 6 dimensions
Multi-event gamification––✓ 8 levels
Event network––✓ live
Attendee pricingFreecharged per attendee€0 · always
Hosting / GDPRLocaloften outside the EU✓ EU · Ireland
Built to reassure your IT department
Data hosted in the EU (Ireland)Native GDPR · one-click account deletionDPA on requestData isolated per organisation (RLS)TLS · encrypted calendar connectionsExports & audit log
Included everywhere · every feature, no tiers
  • Every feature includedMatching, check-in, badges, gamification, impact report: nothing is locked behind a plan.
  • Free for your attendeesNo barrier to adoption.
  • Dashboard and recap email after every eventYour proof, in numbers.
  • Onboarding done for youYou don't lift a finger.
  • Satisfied or refundedYour first paid event is refunded on request, up to 7 days after it ends.
One event · pay online

Up to 100 people

€290

An afterwork, a club evening, a workshop.

Excl. VAT · per event · card payment

Up to 300 people

€490

A conference, a networking night, a forum.

Excl. VAT · per event · card payment

Up to 800 people

€890

A congress, a convention, a large trade fair.

Excl. VAT · per event · card payment

More than 800 people? On quote, from €2,490 excl. VAT. Preparing the event costs nothing: you pay when you open registrations, and the purchase stays valid for 12 months. More sign-ups than planned? You upgrade the event by paying the difference.

Annual subscription · several events

3 events / year

€1,299 / yr

A club that meets every quarter.

That's €433 per event
Excl. VAT · up to 800 people per event
Ambassador −50%: €649.50
Popular

6 events / year

€2,299 / yr

A network that gets together every two months.

That's €383 per event
Excl. VAT · up to 800 people per event
Ambassador −50%: €1,149.50

12 events / year

€3,999 / yr

A meetup every month.

That's €333 per event
Excl. VAT · up to 800 people per event
Ambassador −50%: €1,999.50

Custom

from€6,999 / yr

More than 12 events, several chapters, a federation.

Excl. VAT · number and size of events tailored to you
Ambassador −50%: from €3,499.50

Events up to 1,500 people: +€500 per event. Unused events stay valid for 3 months after the year ends. A single event bought in the previous 60 days is deducted from your first subscription. Invoice after the demo, payable by card or bank transfer. Sales team option: €190 per event, or €590 / €1,490 per year for 3 / 10 salespeople.

5 spots

Ambassador Program

You're not looking for five more clients. You're building five proofs.

The ambassador gets
  • −50% on their annual subscription.
  • Priority access to the roadmap and a direct line.
  • Setup and the first event, done for them.
In exchange
  • A testimonial and their logo.
  • Two introductions to other networks.
  • The right to publish their connection figures as a reference.

5 spots. Once they're taken, the ambassador rate disappears.

The argument that changes everything

Your attendees never pay.

Free and unlimited, always. You pay for the event or the subscription, that's it.

No per-attendee fees · a price set by the size of the event, known upfront · your budget doesn't climb when your event takes off

The questions we get asked

Before you book, we answer.

How much does an event cost?

€290 excl. VAT for up to 100 people, €490 up to 300, €890 up to 800, paid online. Beyond that, on quote from €2,490. Every feature is included, and your attendees never pay.

Can I try before paying?

Yes. You create your space and prepare your event for free; you only pay when you open registrations. The 30-minute demo with the founder is still the easiest path: together we check that SmartConnection fits your format, no pressure.

What if it doesn't work for us?

Satisfied or refunded: your first paid event is refunded on request, up to 7 days after it ends.

How does billing work?

A single event is paid online by card, with an invoice. An annual subscription (3, 6 or 12 events, or custom) is invoiced after the demo, payable by card or bank transfer; your events are available as soon as it's paid, and the ones you don't use stay valid for 3 months after the year ends.

What if my event is full, or private?

Beyond the size you bought, new sign-ups join a waiting list and you're notified. You upgrade the event by paying the difference (+10% once people are waiting, nothing extra if you turned on automatic upgrade), and they're registered. An event can also be invitation-only: only invited addresses can sign up, the others can request access.

What about paid ticketing?

Deliberately out of scope: we handle free registration and networking. For paid tickets, we rely on the specialists (Weezevent, Eventbrite).

Do my attendees need to install an app?

No. They sign up from a link and sign in with a 6-digit code sent by email, in their phone's browser. Nothing to install.

What about my data? GDPR?

Data hosted in the European Union (Ireland), native GDPR, one-click account deletion. A DPA is available on request.

What if I leave SmartConnection?

Your data belongs to you: export and deletion on request, we help you through it. No lock-in: your contacts remain your contacts.

The next step takes 30 minutes

Shall we simulate your event,
live, with the founder?

Your format, your brand, your real stakes, a 30-minute demo, no pressure. If it fits, you can open your event the same day. If not, we'll tell you frankly.

Reply < 2h · Made in Liège · FR · NL · EN

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